District Activity Planning Form

District Activity Planning Form

Use this form to help you plan an event which is open to some or all of Wrexham District - whether you're an Assistant District Commissioner, a Leader from a Section that's planning an event and wants to open it up to District, or someone who wants to advertise an Area/Wales/UK event open to Scouts in Wrexham.

This form isn't compulsory for events, it's just there as guidance to help you think of everything that people will need.

We ask that those planning District events provide basic info by the October of the year preceding the year the event is in (so it can be included in the District Calendar) and detailed information - such as deadline, cost and how to book - at least a month before the event.

If it's a new event, try and think of a catchy name that will be appealing to young people. Once we had a District Cub Scout shooting, archery and backwoods cooking competition - we called it "Bang Twang Sizzle"!

Please get cost of the event out as soon as you can. Costs in many cases will vary depending on numbers attending, but waiting to hear rough numbers before making a decision is likely to delay this important information too much. Make an assumption going on expected numbers (ask for help if you don't know) and work out your budget on this.

District will consider underwriting events if this form is submitted together with a full budget.

Click here for an example budget

Click here to email budget

We recommend for District events that Sections are asked to collect monies and pay via cash or cheque via the Scout Shop at HQ on a Wednesday night.